The List

• Management of Payroll Team 
• Knowledge IATSE / Teamster / WGA / DGA / SAG / Non Union Payroll. 
• We work 100% Digital 
• Experience with NY Tax Incentive and Block Shooting.

Our Ideal Candidate:

Experienced 2nd Assistant Accountant

-New Jersey Resident

-Ready to advance to 1st Assistant

-Interested in Finance & Entertainment

-Strong Referrals

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Your Role:

-Support Netflix's New Jersey Productions during post

-Ensure smooth transitions between production phases

-Collaborate with seasoned professionals

-Hands on structured training for advancement

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Applications due by April 12th

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Apply here! https://docs.google.com/forms/d/e/1FAIpQLSenQESti4KknaptGT30NKfTelxJpR-UsqUgQmpzny5fYWeKWw/viewform

Payroll

2nd Assistants - AP and PCARD Reconciliation.  

Payroll Assistant, assist with timecard entry and review via Hours+ (PSL), Extras Payroll Processing (digital vouchers).  

AP Clerk: Prep AP for processing, Digital filing, submit new vendor Forms to Studio, tax incentive vendor checks as needed. 

Payroll Clerk: Filing, double check all required documents are on file. Assist Payroll Accountant as needed.

Auditing and reconciling petty cash and P-Cards, assisting with A/P, Working with vendors to verify ACH and wire information, and entering vendors into the system.

Oversee full-cycle A/P and manage P-Card reconciliations via PEX. Assist the Production Accountant with general payroll processing, coordinate petty cash reconciliation for field crews, etc.

Responsibilities: Processing production payroll for east coast locals - Local 52, 798, 764, 829, etc. Showbiz cloud setup. 

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Ideal candidate will be proactive and self directing with studio experience. 

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Send resumes and references to goproforprodpayroll@yahoo.com.

File clerk to assist with submitting all digital files, as well as Cashet input.

Payroll person to process all IATSE & non-union digital timecards. Must know Cast & Crew (PSL) software.

Perform timely reconciliations of bank accounts.

Import payroll and production files and conduct verifications for approval.

Prepare, process and record Staff payroll, including journal entries and salary schedules.

Code and import credit card transactions including receipts and follow up to gather missing receipts.

Prepare and process DGA contributions.

Assist with client audits.

Approve and validate AP and AR transactional activities.

Troubleshoot and help mitigate AP/AR issues as they arise.

Prepare and analyze internal accounting reports to support financial closes including GL review and journal entries.

Assist in special projects promoting process enhancements and moving the company forward.

Any special projects and ad hoc reports as required by management, in order for NEED to provide white glove service to clients.

Process Extras, organize payroll paperwork, wrangle approvals, digital filing, cross-reference DTS and timecards, assist with off-production payroll, support Payroll Accountant as needed.

Duties will be all things A/P start to finish: 

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• invoice entry
• PO management
• tracking run of show
• vendor account setup and management
• ad hoc projects.

• Process various off production departments. Volume of 150+ timecards/weekly per assistant (Transpo, Construction, Scenic, Shop Wardrobe, Parking, other off production depts.)

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• Understand Majors Contract 

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• Experience with EP Smartaccounting platforms

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• Assist with studio admin work (auditing, digital filing, generate studio weekly reports)

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• Great communication, time management and adaptability

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• Full time in office, NYC location

General Email

Background Processing

Filing

Verify I-9's

Add'l clerk duties as required

Role responsibilities are inclusive but not limited to Greenslate and Cashet management. Banking, A/P, Payroll, P-Cards, Cost Reporting, ad-hoc analysis, and interfacing with Production Management across multiple projects.

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In Office Mondays -Thursday, Remote on Fridays.

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Requirements

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5 years of production accounting experience required

Proficiency with Excel required

Experience with Greenslate and Cashet preferred 

Knowledge of Union pay practices preferred

Small tax return work and enrolled agent is a plus.

High level of ability and comfort working off of and/or referencing previous bookkeeper's work.

Reconciliation of bank statements, royalties and residuals income to book and download, profit and loss statements, audit trail of new entries, balance sheet, multiple companies, tax prep work, filing of annual franchise or taxes.

Responsibilities

• Manage all financial aspects of production accounting including budgeting, cash flows, cost tracking, variance analysis, forecasting estimated final cost (EFC), production quota and productivity reporting, as well as monthly reconciliation to the corporate ledger
• Partner with the Production leadership to create and manage production schedules and budgets that deliver films on budget
• Provide and present clear, accurate and timely production planning scenarios and analysis to both Production and Studio Management during the life cycle of a film
• Understand and aid in solving budgeting and staffing issues
• Collaborate with show leadership to measure production health against quotas, milestones, complexity goals and budget, and create executive summaries that headline those measurements
• Collaborate with the SAM (Skydance Animation Madrid) Finance team to manage all cost/EFC reporting to include both costs and crew weeks
• Adapt to changing scenarios, anticipate problems and recommend solutions to show leadership, while maintaining studio objectives
• Clearly and concisely communicate issues and collaborate with Production leadership to problem solve using active listening and knowledge of the animation production process
• Provide accurate, detailed and timely cost reports, cash flow and headcount forecasts, Staffing Profiles, and Smart Accounting/Trial Balance reconciliations
• Comply with all studio procedures for POs, invoices, checks and timecard approvals
• Collaborate with Production Finance team to establish best practices, maintain consistency across shows and provide maximum efficiency
• Liaise with studio Human Resources and Recruiting team to identify proper hiring needs and practices
• Direct and approve all staffing documents including terminations, dismissal pay, vacation payout, and bill backs in a timely manner
• Direct Assistant Production Accountant on all aspects of their job to ensure Studio compliance, accuracy, and timely processing of all payments
• Mentor and train Assistant Production
• Accountant to ensure strong work performance

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Requirements

• 5 years of production accounting experience required
• Proficiency with Excel required
• Experience with Smart Accounting preferred 
• Business or Accounting degree preferred
• Animation experience preferred
• Knowledge of SAG and IA pay practices preferred (notably 839 and 700)

Responsibilities

• Process efile paperwork and maintain files accurately and timely
• Process weekly union payroll with EP Payroll processing and posting
• Manage show to show crew transfers and staffing profile changes with Human Resources and other team members 
• Assist with onboarding new hires and crew members from other shows
• Accounts Payable, including vendor setup in Smart Accounting and online wire transfers including CashetPay 
• Help reconcile monthly credit card statements and show Cashet System
• Maintain monthly journal entries (non-union payroll, banking and studio paid costs)
• Comply with all procedures for invoices, checks and timecard approvals
• Escalate problems to Production Accountants when necessary
• Provide Production Accountants with possible solutions to problems presented
• Identify possible job efficiencies
• Process billbacks
• Work within the corporate accounting system (Intacct) to book entries and reconciliation
• Consistently communicate updates, changes, and questions with Production Accountants, vendors, casting, HR, payroll, and Production employees
• Collaborate with SDA (Skydance Animation) Finance team on ad hoc assignments 

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Requirements

• Five years payroll accounting experience
• Experience working with 3rd party payroll vendor preferred
• Knowledge of Animation process/Animation industry experience a plus
• Working knowledge of union pay requirements (e.g., Local 839, Local 700, SAG) a plus
• Proficiency in Excel and Smart Accounting
• Must be able to maintain confidentiality and security of confidential payroll data
• Highly organized, flexible, team player
• Strong communication skills

-Analyze production expenses by project, comparing to budget, and updating projections.

Update monthly cash flow projections for commercial production entity.

-Liaise with producers, production managers, line producers, and agencies

-Manage application for production expense processing (RAMP).

-Prepare commercial production entity workpapers.

-Manage accounts receivable for commercial production.

-Prepare monthly variance analysis of commercial production entity overhead expenses to budget.

-Prepare monthly financial statement workpapers for corporate and live events for all balance sheet accounts.

-Support audits and client financial reviews as needed

-Assisting with special projects as needed.

• Own and oversee production budgets across multiple animation projects, including complex budget scenarios and long-range forecasts

• Act as a primary financial partner to Producers, advising on department planning, crew strategies, and cost impacts throughout the production lifecycle

• Lead forecasting efforts, aligning crew plans, schedules, and overhead considerations with production goals

• Collaborate with the Financial Controller on company-wide overhead planning, financial modeling, and forecast updates

• Prepare and present monthly cost reports, variance analyses, and financial summaries for senior production and finance leadership

• Lead budgeting and bidding efforts for new projects, partnering with Producers to develop competitive, accurate client bids

• Oversee payroll-related financial tracking, including union compliance, rate structures, fringe calculations, and location-based cost considerations

• Provide oversight of vendor contracts, purchase orders, and invoice approvals to ensure alignment with approved budgets

• Monitor cash flow and payment schedules, proactively identifying and mitigating financial risks

• Lead tax credit tracking and reconciliation, ensuring compliance with government regulations and stakeholder agreements

• Support and lead internal and external audits, ensuring financial accuracy, transparency, and compliance

• Supervise, mentor, and support junior and mid-level production accountants, providing guidance on workflows, best practices, and professional development

Filing, I9 verification, office maintenance, general payroll assistance

• Process weekly payroll and ensure compliance with (SAG-AFTRA)
• Manage accounts payable and vendor payments
• Prepare weekly cost reports 
• Track production expenses and maintain chart of accounts
• Process petty cash and purchase orders
• Maintain production accounting files and documentation
• Process crew deals, timecards, and expense reports
• Interface with Producers and Prod Co. Accounting

Manage digital accounting workflow and invoice processing

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Maintain accurate and organized electronic filing systems

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Monitor and manage the Accounts Payable email inbox

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Assist with vendor communication and documentation as needed

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Support the production accounting team with additional duties as assigned

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Follow production and studio accounting procedures and guidelines

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Work collaboratively as a team player and take direction well

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Demonstrate reliability, strong work ethic, and a willingness to grow in production accounting

• Vendor set-up and document management
• Tracking and assisting with invoices and purchase orders
•  Assisting with Cashet processing and reconciliations
• Managing digital files
• General accounting/admin support

Competencies:

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Handle confidential information with a high degree of discretion and good judgment.

Possess excellent communication skills to interact effectively with various stakeholders.

Manage multiple projects simultaneously in a deadline-driven environment.

Maintain a professional demeanor in all interactions with co-workers, customers, vendors, and others.

Exhibit strong analytical, quantitative, and accounting skills.

•  AP/vendor document processing
•  Cashet Reconciliations
•  Travel/Airline reconciliations
•  Handling of AP communication/email: includes both domestic and international
•  Handling digital filing of documents via box
•  Tracking/maintaining expense grids
•  Ad hoc: support accounting team as needed

•  Cashet card reconciliations

Process weekly payroll through Wrapbook for cast and crew

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Manage accounts payable, petty cash, purchase orders, and vendor payments

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Track expenses and maintain accurate cost reports throughout production

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Reconcile receipts, credit card statements, and expense logs

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Maintain organized, audit‑ready financial records for the nonprofit partner

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Monitor actuals vs. budget and flag variances to producers

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Support producers with cash‑flow planning and budget updates

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Handle wrap accounting, including final reconciliations and delivery of closing financials

+ Tidy the books for 2025

+ Collaborate with our tax accountant, possibly filing a tax extension depending on time needed to organize the backlog

+ Bookkeep for 2026, including:

• Review accounts for expenses
• Collect and organize receipts
• Prepare invoices for expense reimbursements from clients, in collaboration with the Director's Assistant.
• Stay on top of our director's payment schedules per each project's deal memo
• Tag team with the Director's Assistant to ensure director fees are accurately run through payroll and the DGA for P&H.

Job duties include setting up vendors, processing invoices digitally, scanning Cashet envelopes, scanning paper invoices, filing Cashet checks digitally, matching A/P invoices to PO’s, preparing DocuSigns, entering A/P, uploading documents into CashetPay, auditing Cashet credit cards, processing EFT’s, SmartPO entry/importing, digital filing, reconciling vendor statements and other accounting duties as assigned. 

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Seeking experienced candidates who are attentive to detail and follow-through. This is a great opportunity for someone who thrives in a fast-paced, collaborative environment. Candidate must be open to learning, communicative and be approachable to crew. Non-affiliate benefits.

● 3+ years of experience in Accounting in a high-growth environment.

● A minimum of 3 years Public accounting experience and/or public company experience

required.

● Strong understanding of accrual based accounting, revenue recognition types and rules,

GAAP rules.

● Experience with payroll systems and freelance contractor management

● PC proficiency, including emphasis in Excel and Word

● Microsoft AX experience preferred, not required.

● Bachelor’s degree, preferably in Finance, Business Administration, Accounting or related

field.

● Excellent communication, problem solving, and organizational skills.

● Self-starter with a passion for improving processes and meeting deadlines.

Responsibilities 

• Review accuracy of vendor setup requests and input vendors into Production database

• Preparation and upload of journal entries for month/quarter/year-end close including but not limited to: Accruals, re-class, inter-company, and intra-project accounting

• Administration of Production Bank Accounts including but not limited to: New Account Requests, Account Closures, Signer/Approver Management, and Daily Positive Pay Monitoring

• Research and record lockbox and other miscellaneous deposits

• Create templates and wire payments in Company’s internal electronic payment system. Act as department liaison for all Studio processed AP

• Perform monthly reconciliations of Production Location Accounting Software with Studio ERP System

• Assist Billing with data entry as needed

• Ad-hoc reporting and special projects

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Basic Qualifications

• Bachelor’s degree required with some accounting coursework preferred

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Additional Qualifications

• Ability to learn and adapt to new scenarios in a fast-paced and dynamic production industry

• Effective communicator with the ability to moderate based on audience and demonstrate an ability to partner with a range of cross-functional partners

• Strong critical thinking skills and acute attention to detail

• Great work ethic, positive attitude, and self-initiated personal growth

• Exceptional organizational and time management skills

• Proficiency in Microsoft Excel and other Microsoft Office applications

• Familiarity with SmartAccounting & Oracle is a plus

OUR IDEAL CANDIDATE

• Based in New Jersey

• Experienced payroll accountant

• Strong leadership, communication, and organizational skills

• Passionate about developing people and building systems

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If you’re excited to build from the ground up, develop talent, and shape the future of Production Accounting in New Jersey, we want to hear from you.

• Enter invoices
• Verify and file completed vendor paperwork (W9s, invoices, WC COIs, etc)
• Maintain general ledgers and post journal entries
• Enter and code credit card, p-card and petty cash transactions
• Support cost report generation

Episodic budgeting

Episodic cost reporting

Daily hot costs

Accounting Team Management

Other studio required functions

-Filing of timecards, startwork and other payroll backup

• Downloading and collating payroll invoices to send through Docusign to AP for processing

-Tracking and collecting timecards, including late submissions 

-Collecting Call Sheets, Production reports and departmental timesheets

-Assisting in review and processing of NU and some offset crew timecards, depending on experience

-BG Voucher Processing

-I-9 Verification

Payroll Assist will work directly with Payroll Accountant in all areas of payroll. Primary duties will include collecting and collating daily time sheets from departments, updating payroll bible, auditing for late timecards, and assisting in review and completion of non-union timecards.

Responsibilities will be to assist the production accounting team in all functions including auditing, digital filing, and some entry as needed.

Partner with Line Producers, Production Managers, vendors, and other Riot teams to ensure accurate maintenance of forecasting, tracking, and reporting of production budgets.

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Track and categorize invoices and production costs using our production chart of accounts, providing accurate actuals and forecast updates.

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Create and distribute cost reports on a timely and regular basis.

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Create and distribute weekly/monthly/quarterly financial reports and updates on a timely and regular basis. 

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Identify and flag potential areas for budgetary risk or opportunity.

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Calculate/update cash flow pacing.

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Work with Riot’s purchasing team to set up vendors in our purchasing systems, request contracts, and issue invoices.

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Work with vendors and our Accounts Payable team to ensure Purchase Orders are paid in a timely manner.

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Ad-hoc reporting and analysis.

Job duties include setting up vendors, processing invoices digitally, scanning Cashet envelopes, scanning paper invoices, filing Cashet checks digitally, matching A/P invoices to PO’s, preparing DocuSigns, entering A/P, uploading documents into CashetPay, auditing Cashet credit cards, processing EFT’s, SmartPO entry/importing, digital filing, reconciling vendor statements and other accounting duties as assigned. 

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Seeking experienced candidates who are attentive to detail and follow-through. This is a great opportunity for someone who thrives in a fast-paced, collaborative environment. Candidate must be open to learning, communicative and be approachable to crew. Non-affiliate benefits.

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Please submit your resume with references and salary history or range.

Handling filing, daily admin and basic transactions for accounting department

The role will touch all points of the tax incentive process.  Some of the duties will include helping prepare initial applications, kick-off calls with the production accounting teams, assisting with questions during production, preparing/reviewing incentive estimates, collecting all required documents for audits and preparing/lodging final applications.

Cashet, AP Entry, also an ability to swing over to help out the payroll accountant with onboarding, when needed.

Smart Accounting, Greenslate and Showbiz

OUR IDEAL CANDIDATE

-Based in New Jersey

-Experienced payroll accountant

-Strong leadership, communication, and organizational skills

-Passionate about developing people and building systems

The usual - will need to manage a large team.  Rate is negotiable depending on experience. Work with studio rules and be aware of streamer requirements.  Experience with NJ incentive helpful. Again, only Controllers apply, thanks!

PROGRAM GOALS

Strengthen skills through

hands-on experience and

advanced training

Teach Netflix best practices

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YOUR ROLE

Support Netflix’s New Jersey

Productions during post

Ensure smooth transitions

between production phases

Collaborate with seasoned

professionals

Hands on structured training for

advancement

Cashet, AP invoices/Check Requests, maintaining AP and payroll files, printing on-site payroll and AP checks.

Will be responsible for running the full A/P side of the production.

As the Finance Manager, you will report to the Founder and be responsible for: 

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-Budgeting: Working alongside our project coordinator in managing client budgets including estimates, oversight, company analysis and forecasting. 

-Bookkeeping: Responsible for capturing all time and expenses per project in Quick books along with project reconciliation prior to invoicing.  

-This includes working closely with Producers to ensure all receipts are included in the final client wrap book. Manage general ledger month-end closing, bank account reconciliation, and financial statements. 

-Assist with Government Regulatory tax reporting - payroll, 1099s, 1042, etc. 

-Payroll: Onboarding and processing payroll/expenses for employees and crew.  

-Accounts Payable: Ensuring bills and contractor payments are made on time. Assist with Domestic and International payment processing.  

-Accounts Receivable: Drafting, sending, and following up on invoices. 

-Client Onboarding: Assisting with new client paperwork and POs. 

-Administrative Onboarding: Leading the record-keeping/onboarding for new team members, contractors, and vendors. 

-Employees: Manage payroll using 3rd party service, PTO program, healthcare / benefits and 401(k) plans, education and enrollment program and open enrollment. Maintain knowledge of Accounting/Payroll regulations to ensure we are in compliance with local, state and federal government ordinances.

Excellent written  and verbal communication.

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Interact with Crew and Vendors.

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Handle P-Card processing in DollyCard. 

DollyCard is a must.

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AP/AR in GreenSlate. 

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Accounts clean up for the film.

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High volume, fast moving production.

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Need to be able to assist with processing: 

Payroll

SAG Payroll

 Everyset  BG

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Should possess chill vibes but be confident and maintain boundaries.

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Confidentiality and discretion are essential.

• Steer the ship; 
• Assist with hiring the 2nds and Clerks; 
• Supervise the Accounting Staff; 
• Oversee  the A/P, Cashet, and, if necessary, PC;
• Support the Payroll Accountant (1 film, 1 team).
• Work to maximize the GA Film Incentive rebate through detailed record keeping and proper coding.

Show Responsibilities: 

• Manage production accounting infrastructure as it relates to bank accounts, payroll, pcard, and accounting systems 
• Maintain financial controls and cash management
• Liaise with any partners’ or networks’ production finance and accounting teams
• Create milestone schedules with networks and invoice for payments 
• Review production A/P and payroll 
• Review and distribute cost reports 
• Manage development funding and spending
• Prepare and maintain billback schedules for corporate accountants 
• Manage and apply for Connecticut tax credits

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Corporate Responsibilities:

• Manage production accounting staff 
• Manage and track funding schedules and cashflows 
• Review credit card and bank reconciliations and submit to corporate accountants 
• Prepare inter-company schedules and billings 
• Review 1099’s 
• Work with corporate accountants on A/P, billbacks, budgeting, corporate expenses and year end

Processing AP in Smart Accounting.

Matching AP with PO's and creating draw down sheets

Coding AP

Obtaining digital approvals

Processing Cashet envelopes

Knowledge of Quickbooks and Quicken is required.

Key Responsibilities

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Process daily payroll for SAG & non-union background actors with digital vouchers and edits. 

-Receive and file skins from background casting.

-Review breakdown against skins and flag discrepancies.

-Liaise with background PA, 2nd ADs, supervising payroll assistant, and digital voucher admin/tech support to ensure vouchers are correct/complete and resolve any questions or issues. 

-Run and file hotcost report, distro to key accountant.

-Audit breakdown on PR and provide corrections if necessary.

-Release vouchers to the payroll company as soon as possible after addressing any discrepancies. 

-Audit payroll edits against vouchers and correct any errors.

-Release all payroll on time to avoid penalties and grievances. 

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Monitor and manage email inbox. 

-Respond to email promptly. 

-Reach “inbox zero” daily. 

-Create and maintain an organized email archive folder system.

-Receive/process/file distros, crew paperwork, etc.

-Answer basic crew questions and appropriately escalate those which are beyond your scope of knowledge. 

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Oversee crew onboarding.

-Receive and log new start paperwork requests, following up for any missing info.

-Draft starts in SmartStart and submit to payroll accountant to review.

-Send each new crew member the appropriate welcome email template. 

-Verify I9s

--Follow up for documents and/or escalate as needed to ensure compliance. 

-Receive and process box rental forms.

--Update log as received.

--Name and file.

--Add to weekly box rental invoice generator google sheets workbook.

-Receive and process 401k forms.

--Name and file.

--Upload to SmartStart and notify paymaster.

--Note 401k and amount on crew startcard in SmartTime.

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File weekly payroll files.

-Download and log all timecards and audit for complete approvals. 

-Download and log check copies are received for all invoices. 

-Update crew box rental invoice generator spreadsheet, export weekly box rental invoices to pdf.

-Extract as separate files and name check copies, timecards, box rental invoices manually and/or using an Adobe plugin. Audit that everything is matched. Notify payroll accountant, resolve any issues from her audit, and file everything in crew payroll folders, creating new ones for new employees. 

-Post payroll in SmartAccounting when prompted, logging transaction numbers.

-Download, log, stamp, and add transaction numbers to payroll invoices. 

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Proactively follow up via email or phone with crew for missing documents, timecards, approvals, etc.

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Quickly resolve the crew’s payroll-related tech support issues if possible, or direct them to EP support. 

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Perform all tasks to the satisfaction of the payroll accountant, in the manner instructed, within the expected timeframe.

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Other related duties as assigned.

Details:

• Start: Three weeks from today (must be able to start Wednesday)

• First shoot day: November 17

• 18-day shoot + 3-week wrap

• Must have prior ULB or low-budget feature experience

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To Apply:

Please email your resume and references to the email provided.

Maintaining the general Accounting email

Uploading invoices in GreenSlate

Creating vendors

Digitally Filing