The List

Excellent written  and verbal communication.

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Interact with Crew and Vendors.

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Handle P-Card processing in DollyCard. 

DollyCard is a must.

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AP/AR in GreenSlate. 

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Accounts clean up for the film.

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High volume, fast moving production.

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Need to be able to assist with processing: 

Payroll

SAG Payroll

 Everyset  BG

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Should possess chill vibes but be confident and maintain boundaries.

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Confidentiality and discretion are essential.

Show Responsibilities: 

• Manage production accounting infrastructure as it relates to bank accounts, payroll, pcard, and accounting systems 
• Maintain financial controls and cash management
• Liaise with any partners’ or networks’ production finance and accounting teams
• Create milestone schedules with networks and invoice for payments 
• Review production A/P and payroll 
• Review and distribute cost reports 
• Manage development funding and spending
• Prepare and maintain billback schedules for corporate accountants 
• Manage and apply for Connecticut tax credits

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Corporate Responsibilities:

• Manage production accounting staff 
• Manage and track funding schedules and cashflows 
• Review credit card and bank reconciliations and submit to corporate accountants 
• Prepare inter-company schedules and billings 
• Review 1099’s 
• Work with corporate accountants on A/P, billbacks, budgeting, corporate expenses and year end

Processing AP in Smart Accounting.

Matching AP with PO's and creating draw down sheets

Coding AP

Obtaining digital approvals

Processing Cashet envelopes

Knowledge of Quickbooks and Quicken is required.

Key Responsibilities

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Process daily payroll for SAG & non-union background actors with digital vouchers and edits. 

-Receive and file skins from background casting.

-Review breakdown against skins and flag discrepancies.

-Liaise with background PA, 2nd ADs, supervising payroll assistant, and digital voucher admin/tech support to ensure vouchers are correct/complete and resolve any questions or issues. 

-Run and file hotcost report, distro to key accountant.

-Audit breakdown on PR and provide corrections if necessary.

-Release vouchers to the payroll company as soon as possible after addressing any discrepancies. 

-Audit payroll edits against vouchers and correct any errors.

-Release all payroll on time to avoid penalties and grievances. 

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Monitor and manage email inbox. 

-Respond to email promptly. 

-Reach “inbox zero” daily. 

-Create and maintain an organized email archive folder system.

-Receive/process/file distros, crew paperwork, etc.

-Answer basic crew questions and appropriately escalate those which are beyond your scope of knowledge. 

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Oversee crew onboarding.

-Receive and log new start paperwork requests, following up for any missing info.

-Draft starts in SmartStart and submit to payroll accountant to review.

-Send each new crew member the appropriate welcome email template. 

-Verify I9s

--Follow up for documents and/or escalate as needed to ensure compliance. 

-Receive and process box rental forms.

--Update log as received.

--Name and file.

--Add to weekly box rental invoice generator google sheets workbook.

-Receive and process 401k forms.

--Name and file.

--Upload to SmartStart and notify paymaster.

--Note 401k and amount on crew startcard in SmartTime.

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File weekly payroll files.

-Download and log all timecards and audit for complete approvals. 

-Download and log check copies are received for all invoices. 

-Update crew box rental invoice generator spreadsheet, export weekly box rental invoices to pdf.

-Extract as separate files and name check copies, timecards, box rental invoices manually and/or using an Adobe plugin. Audit that everything is matched. Notify payroll accountant, resolve any issues from her audit, and file everything in crew payroll folders, creating new ones for new employees. 

-Post payroll in SmartAccounting when prompted, logging transaction numbers.

-Download, log, stamp, and add transaction numbers to payroll invoices. 

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Proactively follow up via email or phone with crew for missing documents, timecards, approvals, etc.

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Quickly resolve the crew’s payroll-related tech support issues if possible, or direct them to EP support. 

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Perform all tasks to the satisfaction of the payroll accountant, in the manner instructed, within the expected timeframe.

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Other related duties as assigned.

Details:

• Start: Three weeks from today (must be able to start Wednesday)

• First shoot day: November 17

• 18-day shoot + 3-week wrap

• Must have prior ULB or low-budget feature experience

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To Apply:

Please email your resume and references to the email provided.

Maintaining the general Accounting email

Uploading invoices in GreenSlate

Creating vendors

Digitally Filing

· Enter invoices into accounting system, run AP aging reports.

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· Facilitates payment of vendors (ACHS, wire transfers, online payments), which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

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· Ensures outstanding obligations are credited upon payment and issues purchase order amendments or stop-payment orders as needed.

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· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

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· Records entry of, verifies documentation for, and distributes petty cash.

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· Set up new vendors and maintain financial information, verifying any vendor bank changes.

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· Respond to client/vendor inquiries in a timely manner.

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· Other related duties as assigned.

Accounting & Financial Management

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-Oversee all day-to-day accounting including AR, AP, payroll review, and reconciliations.

-Manage month-end and year-end close, ensuring accuracy and timeliness.

-Maintain GAAP-compliant books and work directly with external CPA firms on audits and tax filings.

-Review and approve journal entries, expense reports, and job reconciliations.

-Monitor cash flow, manage reserves, and forecast future cash needs.

-Lead the preparation of annual budgets and department-level forecasts.

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Reporting & Analysis

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-Deliver accurate monthly and quarterly financial reports with insights leadership can act on no later than the 15th of the following month.

-Track job-level profitability, gross margins, and contribution across departments.

-Build dashboards to provide real-time financial visibility for leadership.

-Maintain and verify accuracy of all company KPIs on a weekly basis, ensuring data is current, validated against financial reports, and ready for leadership review each Monday.

-Highlight trends, risks, and opportunities that impact performance.

-Support decision-making around pricing, staffing, and capital allocation.

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Process & Systems

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-Strengthen accounting policies, internal controls, and approval workflows.

-Improve systems and reporting between Production, Operations, and Accounting.

-Optimize use of QuickBooks, Google Sheets, and CRM integrations to streamline data flow.

-Build repeatable financial processes that support scale and speed.

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Leadership & Collaboration

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-Partner with the Managing Partner to align financial planning with business strategy.

-Provide financial clarity to department heads through reports, training, and guidance.

-Collaborate cross-functionally to ensure budgets, costs, and forecasts stay accurate and actionable.

-Establish yourself as a trusted advisor and operational leader across the business.

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Results

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-Financials are accurate, on time, and fully reconciled every month by the 15th.

-Cash flow is clear and predictable, with no surprises.

-Leadership has visibility into performance and confidence in the numbers.

-Systems and processes run efficiently, reducing friction between teams.

-Job-level and company-level profitability are understood, tracked, and optimized.

-Company KPIs are fully updated and accurate each week, giving leadership a clear and reliable snapshot of performance without delays or data discrepancies.

-The Managing Partner can focus on growth, knowing the financial foundation is solid and strategic.

Daily Responsibilities:

● Maintain digital folder systems (Box) for weekly timecards, mileage, and box rentals

● Track and file incoming crew documents, including start paperwork and I-9s

Use SmartStart to:

○ Monitor onboarding progress and I-9 status

○ Download completed starts and communicate with the payroll assistant(s)

○ Flag weekly box rental needs and send forms as necessary

● Monitor shared payroll inbox and manage incoming forms (box rentals, mileage forms, etc.)

● Create new crew folders in Box and keep all filing up to date

● Keep internal tracking sheets (Google Sheets) current, including:

○ Marking status of received forms

○ Updating timecard and mileage columns

Weekly Responsibilities:

● Clear shared payroll email inbox 

● Send out DocuSign requests for mileage and posting 

● Download mileage data and run reports/tapes

● Pull check copies from the secure payroll site 

● Proactively follow up via email or phone with crew missing:

○ Box rentals

○ Timecard signatures or submissions

What We’re Looking For

● Experience in TV/film production or payroll is highly preferred

● Experience with MacBook or Apple operating systems highly preferred

● Strong attention to detail and excellent organizational skills

● Tech-savvy and comfortable working with digital platforms (Box, Google Drive, DocuSign, etc.)

● Clear and professional communicator (written and verbal)

● Ability to manage multiple priorities and deadlines in a fast-paced environment

● Familiarity with SmartTime, SmartStart, and SmartTime Mobile is a plus, but not required

● Must be discreet and able to handle sensitive/confidential information

Auditing+Coding CASHet / PC

Answering crew questions

Job Duties include, but are not limited to:

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• Processing Weekly Digital Timecards for BTL IA/BC/IBT Crew
• Processing Weekly Digital Timecards for ATL WGA/DGA/SAG/NU
• Processing Digital Starts for BTL and ATL crew
• Tracking timecard approvals at all levels
• Comparing timecards to production reports
• Communicating issues with crew, accountant, and producers effectively

*Work closely with director, 

*Review crew deal memos,

*Establish correct pay rates for crew, 

*Correct any discrepancies,

*Advise EP on best way to set up electronic payroll through third-party company,

*Instruct crew on how to use payroll app, 

*Answer questions from crew on any payroll discrepancies that may occur.

Job Duties include, but are not limited to:

• Partner with Creative Affairs, Production, Finance, Business Affairs, and Human Resources to effectively manage financial operations

• Liaise with corporate finance, business affairs, and HR to ensure production finance policies and procedures are current and effectively implemented

• Supervise staff First Assistant Production Accountant who works remotely

• Partner closely with VP/Controller and corporate accounting team; maintain collaborative communication and provide reports on a regular and consistent basis

• Prepare all production financial documents including forecasting, budgets, cost reports, trial balances and petty cash reconciliations

• Manage production cash flow and expenditures

• Track development spending

• Prep (such as setting up bank accounts and EP licenses) and Wrap productions

• Hire, train, and manage show production accounting teams when applicable

• Work with show accountant staff to drive accurate, complete and timely cost reporting, protecting and managing show assets and supporting production

• Coordinate and implement tax, labor and sourcing policies and objectives

• Key financial management liaison between production executives, show accountants, line producer, corporate finance, and clients (studio/broadcaster/streaming service/distributor etc.)

• Provide production finance and accounting guidance to the Jim Henson Company Creature Shops 

• Ensure that financial controllership and production policies and procedures are uniformly implemented, and that payroll is in accordance with Company standards and are in compliance with collective bargaining agreement and state and local tax regulations

• Adopt new technologies and determine how best to incorporate into the production accounting workflow

• Manage production incentive workflow and ensure receipt of tax credits or cash 

• Ensure that insurance claim costs are accurate and adequately supported by schedules, invoices and payroll documents

• Identify and address problems quickly including breakdowns in communication

• Stay abreast of current and changing industry trends, evolving technologies and production incentives

• Travel to production locations where our shows are filming to review workflows, organizational abilities and effectiveness of accounting staff

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Desired Qualifications, Knowledge and Skills:

• Candidates must have 8+ years in scripted television production accounting

• Bachelor's degree in Finance, Accounting, Business, or related field is preferred

• Prior experience as a TV Production Finance Executive or Key Production Accountant

• Broad understanding of production incentives

• Facility with production accounting softwares: Movie Magic, SmartAccounting, PSL+ or similar, as well as familiarity with Entertainment Partners and Extreme Reach payroll and accounting platforms and EP Cares health insurance

• Solid understanding of payroll process, union labor agreements, tax requirements, and residuals

• Ability to influence senior leadership, and to understand and articulate issues using creative, production or financial context

• Proven ability to lead and manage a team both direct and indirect staff through superior communication, interpersonal, and leadership skills

• Demonstrated ability to deliver while working under time pressure on multiple assignments, and to adapt and thrive in a rapidly changing environment

• Experience with international productions and related tax and accounting issues

• Strong analytical ability with a solution focus

• Unwavering integrity - takes ownership of assigned projects, an adaptive leader that drives results

The position will work within all aspects of Production Accounting; with main responsibilities being AP, Petty Cash, and Pre-Paid Cards.

The position will be part of a team that will work within all aspects of production with main responsibilities being Petty Cash and Pre-Paid Cards.

5-7+ years of progressive experience in an Accounting/Finance role within a studio, network, or production company 

Accounting, finance, or quantitative undergraduate degree preferred 

Experience in financial reporting and/or operational accounting; including overseeing Chart of Account set up, AP & AR processing, Treasury and Cash flow processes 

Knowledge and familiarity with various operational finance systems 

Pragmatic, highly organized and high attention to detail 

Experience in financial modeling preferred 

Ability to work well in a small team environment 

Foreign currency gain/loss experience a plus 

Excellent communication skills and ability to lead teams effectively across business lines 

Experience implementing and improving business process and systems 

Advanced knowledge of various accounting software: Vista, PSL, Ease, Intacct 

Must have working understanding of union and guild agreements 

Ability to work in a demanding, high pressure and time-sensitive environment 

Strong capability to multi-task and prioritize multiple demands

Budgeting and cost tracking

Cash flow and payroll

Accounts payable and receivable

Compliance and audit prep

Financial reporting

Liaison with lenders and producers

Wrapping the production

Utilize our current Quickbooks online excel file to record current expenses. 

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Compare the line producer prepared excel cost tracker with the bank activity and highlight any discrepancies for resolution prior to entering in QB. 

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Ensure vendors are set up properly from our database of w9s so they flag properly for end of year 1099s

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Provide advice/support to line producer as needed for cost reporting

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This isn't a hard or time consuming job, but it does require a level of patience to work on the producers schedules.

Process SAG, IATSE, and nonunion payroll for small crew and small cast.

Includes but not limited to: 

-Digital filing

-data entry

-Cashet card auditing / entry

-non-union background payroll processing

-receiving and organizing invoices / emails / calls

• communicating with vendors

-completing assigned administrative tasks and providing support for the team

"Soup to nuts" Cashet P Card workflow management: setting up new accounts, customizing approval flows, ordering cards, organizing card user agreements and card images, finalizing reconciled envelopes, committing unreconciled spend in POs, requesting W-9s for rentals and services as inevitably happen from time to time. 

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In addition to Cashet, you will act as liaison with our corporate accounting team to distribute corporate overhead p-card spend reports to productions for audit and approval on a monthly basis. 

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Additionally you will be delegated additional tasks like vendor set up and invoice entry depending on the volume of Accounts Payable. 

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Likewise you will be responsible for adequately delegating your workflow to the Accounts Payable assistant when your volume is high. 

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In the interview you will be asked about your personal understanding of how to use effective dates in the GL.

Email resumes if interested!

Reports to studio.  Reports to Exec. Prod./UPM.

-File and organize payroll and accounts payable backup documentation

-Support 2nd Assistant Accountants & Payroll Assistant

-Take on entry-level 2nd Assistant Accountant duties depending on experience and performance

-Perform other administrative tasks as assigned

Payroll Assistant will process Extras BG Payroll, and Offset Payroll departments. Asst will also send starts, verify I9s, send follow up emails to crew members, and digitally file paperwork as needed.

Cast & crew onboarding

Accounts payable, POs, reimbursements

Payroll for approx. 5 SAG leads, 12 day players, and 28–30 crew members

Weekly cost reports and final wrap accounting

Budget tracking and production reporting

Collaborating with producers and LP on actuals vs. budget

Wrapping out the show and preparing deliverables

Requirements:

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Experience with Greenslate preferred

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Understanding of film production accounting processes, including tax incentives

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Strong attention to detail and problem-solving skills

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Excellent written and verbal communication skills

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Ability to work in a fast-paced, deadline-driven environment

Onboarding cast & crew.

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Processing approximately 100 cast & crew timecards per week.

Email intake, filing, vendor entry

Key Responsibilities

Support the Director with a variety of administrative tasks, while also being the point of contact for freelancers and external vendors throughout production cycles

Swiftly manage day to day operations in the production office with efficiency and communication, from sorting mail to delegating tasks to interns and production assistants

Develop and implement organizational systems to help keep track of a high volume of tasks and deadlines

Assist with creative documents including film festival submissions, development decks, grants, and other presentations as needed

Manage payroll and freelancer payments across multiple projects and bank accounts

Process credit card and checking account reconciles, payments, and billing inquiries

Calculate and transfer charges between company accounts as needed

Generate weekly financial exports and upload supporting receipts to designated systems

Reconcile QuickBooks/Wrapbook/Greenslate type software transactions across credit cards and bank accounts

Track expenses across multiple shows and maintain detailed financial records

Manage tax compliance follow-ups and maintain filing deadlines for all requirements

Scanning, filing, coding, shredding, research, and most importantly, keeping paper from piling up on the Accountant's and Assistant Accountant's desk.

Data entry and maintenance of:

Accounts Payables

Purchase Orders

Petty Cash

G/L Coding

Kentucky Film Incentive preparation

Assist with Payroll

Manage AP email account, including downloading of invoices for payment processing, and addressing vendor questions and concerns.

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Digital filing of AP and Payroll files.

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Assist the department as needed. This is a great opportunity to learn more about production accounting.

Applicants should be familiar with all aspects of 2nd assistant accounting duties to include invoice and pcard processing etc.  Applicants with experience in PSL+, Cashet/Cashet Pay, and DPO go to the front of the line.  New Jersey tax rebate familiarity is also a major plus.

We offer on the job training, comprehensive benefits, and competitive pay. We provide a supportive environment with room for growth. We conduct regular feedback and coaching.

KEY RESPONSIBILITIES:

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• Oversee all aspects of production accounting, including budgeting, cost reporting, cash flow, and payroll.
• Manage a team of accountants (payroll, 1st assistant, 2nd assistant, clerks) across multiple locations.
• Collaborate with producers, line producers, and studio executives to ensure financial transparency and accountability.

-Prepare and maintain detailed cost reports, forecasts, and variance analyses.

• Ensure compliance with union agreements and international labor laws.
• Coordinate with international production offices and local accounting teams.
• Manage tax incentive tracking, applications, and audits in multiple jurisdictions.
• Oversee bank account setup, funding requests, and currency exchange management.
• Ensure timely and accurate financial reporting to the studio and production stakeholders.
• Supervise wrap accounting and final cost reporting.

Responsibilities include but are not limited to:

-processing AP

-auditing PCards

-comfortable communicating with crew & vendors

-comfortable with digital filing

-willing to assist the team when needed

Responsibilities include but are not limited to:

• processing payroll via EP's SmartAccounting and Showbiz timecards
• experience processing and paying all off-set crew
• comfortable communicating with the crew
• comfortable with digital filing
• willing to assist the payroll accountant when needed

Accounts Payable

Auditing and Approvals

COA Maintenance

Budget Entry/Updates

Cost Reporting

Production P-Cards (CASHet)

Corporate Overhead Analysis

Asset Tracking

Banking 

Corporate Reporting

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Must have:

Thorough knowledge of double entry ledgers operations and trial balance movements

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Thorough knowledge of audit procedures

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Thorough knowledge of GAAP 

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Basic knowledge of corporate record keeping practices

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Basic knowledge of Sarb-Ox

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Thorough knowledge of IRS tax withholding and reporting obligations

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Must have basic knowledge of which crew needs to be paid on W-2 payroll

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Most of the payroll is non-union, but for live tape, you have experience with FLTTA and BA too!

Key Duties:

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• Manage day-to-day production accounting: AP, petty cash, expense reconciliation.

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• Process payroll using Wrapbook.

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• Maintain cost reports and provide regular updates to Producers.

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• Allocate and track expenses for the California Tax Credit.

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• Prepare wrap accounting and final cost reports.

• Budget & Cost Tracking: Build/maintain Greenslate budgets, issue biweekly cost reports, flag variances early.

• Payroll & Labor: Process union/non union timecards in Greenslate; ensure guild rule compliance.

• AP & Cash: Code invoices, reconcile Cashet cards and forecast weekly cash needs.

• Tax Credit Support: Capture Massachusetts eligible costs and prep audit files for tax incentives.

• Closeout: Deliver clean trial balances, cost summaries, and support audits.

Main Responsibilities will be mostly AP, Digital Filing, Generic Entry.

Review and help refine budgets and schedules with Producer/Line Producer

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Manage cash flow / track costs

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Ensure legal requirements are met

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Set up and manage accounting system

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Manage day-to-day accounting

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Develop reports on financial performance against budgets

Budgeting

Cost Reporting 

Oversight of additional accounting team members 

Union & Non-Union Payroll 

AP

Smart Accounting / EP Products 

Tax Incentive Calculation

Sort incoming emails, all things digital, Petty Cash reconciling, with possible all hands on deck situations.  Must be OK with reporting directly to the 1st Accountant.  

System is ABS.

AP Entry, CASHET Invoice processing, some filing.

Manage shared email accounts.

Distribute Invoices.

Handle internal correspondence.

Process files for GRM/prepare weekly GRM boxes.

Help with auditing files for asset management/original receipts.

Assist payroll as requested.

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We are half digital/half paper.

Key Responsibilities:

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Process and manage weekly payroll for cast and crew using Wrapbook for at least one week! 

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Accurately calculate and apply union rates, including overtime, meal penalties, and rest period violations.

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Ensure full compliance with SAG-AFTRA agreements, including proper payment and reporting of fees, residuals, and fringes.

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Review and verify timesheets, start paperwork, and contracts for accuracy and completeness to input remotely online.

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Coordinate with production to address any discrepancies or questions.

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Generate payroll reports and summaries as needed.

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Requirements:

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Minimum 2+ years of experience in film or television production accounting, with a focus on payroll.

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Proficient in using Wrapbook to process payroll and manage compliance documentation.

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Good understanding of union/guild payroll rules, especially SAG-AFTRA.

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Strong attention to detail and confidentiality in handling sensitive financial information.

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Ability to work independently and under tight production deadlines.

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Excellent communication and organizational skills.

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Preferred Qualifications:

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Familiarity with DGA, IATSE, and Teamsters payroll (in addition to SAG)

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Experience with budgeting software (e.g., Movie Magic, PSL, SmartAccounting)

Assisting with onboarding crew, processing off set timecards, processing background vouchers on a Majors feature film, filing as necessary

Maintain clean, digital payroll files; Processing extras payroll; Assisting crew with digital starts and timecards; Cast and Crew Smart+ experience a plus

• Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
• Maintains historical records by filing documents.
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Communicates and prepares books for CPA.
• Handles payroll companies.
• Handles 401K for employees.
• Contributes to team effort by accomplishing related results as needed.
• Position includes some administrative tasks such as Office Management (ordering supplies, taking phone calls, etc.), going to the bank, talking to insurance company, etc.

Bank Reconciliation, Trial Balance, Cost Report

The ideal candidate is highly organized, detail-oriented, and experienced in managing episodic budgets of this scale. Work experience at a major film studio.

Prep: mid-June

Shoot: Sept 2025

Wrap: Jan 2026

8eps / 1hr / 7.5m net

Digital filing

Extras

Invoices

Printing checks

Payroll

Production Accountant. MUST BE ON-SITE AND local to Georgia.