The List

Must have experience with adobe

Must have experience  with docusign

Must have experience with scenechronize

Must have experience with EP Smartstart

Having experience with extras payroll is a plus

Assist payroll accountant onboarding crew

Assist payroll accountant gathering payroll items (signatures, I9 IDs, forms, etc)

efiling payroll

Efiling AP

Monitoring accounting email

Entering/Amending POs & CHRQs in GreenSlate

Assisting 1st assistant accountant with Cashet

Assisting crew with accounting needs

Essential Responsibilities:

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Effectively manage the financial operations and cost reporting for assigned productions.

Administer the financial on-boarding and off-boarding process for the various productions including supporting pre-production, post and wrap accounting inclusive of reporting, payroll, A/P, petty cash, journal entries, p-card activity and collection of receivables & deposits.

Hire and Manage production accountants and assistants, coordinate show budgeting and production accounting process with accountants.

Manage the set-up of show accounting system using appropriate payroll software.

Ensure standard accounting procedures are met and oversee daily/weekly show cost reporting.

Assist with implementing tax, labor and sourcing policies and objectives.

Manage production cash flow and support the weekly and quarterly corporate financial accounting and corporate cash management processes.

Implement and ensure uniform budget policies.

Key financial management liaison between production executives, show accountants, show producer/UPM, and corporate finance.

Ensure that the SPT financial controllership and production policies and procedures are uniformly implemented operationally and that payroll/AP/Reporting are in accordance with standards established by SPT.

Liaise with Labor Relations, Production Finance, Internal Audit, Finance Ops, Treasury, and IT to ensure policies are current and effectively implemented.

Identify problem and/or issues as quickly as possible including breakdown in communication between departments, UPMs, producers and accountants.  Furthermore, inform Labor Relations of payroll issues with potential exposure to penalties. 

Approve and authorize various accounting procedures.

Assist in the training and mentoring of Prep/Wrap Accountants and other staff members with the goal of developing stellar talent.

Maintain knowledge of current industry trends pertaining to union MOA updates, rate increases and compliance issues.

Liaise with corporate tax, production audit, controllership, production and government relations teams to ensure proper compliance, including refreshing studio documentation and desktop procedures.

Perform ad-hoc projects as required.

Technical Skills:

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Intermediate experience with Excel and other Microsoft / Apple products.

Intermediate knowledge of Vista, Smart Accounting, PSL and related production accounting applications.

SAP experience preferred but not required.

Basic Qualifications:

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Education: BA/BS degree or equivalent graduate degree preferred.

Candidate must have 5+ years of film and/or television industry production accounting experience

Eligibility Requirements:

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Willingness to travel (domestic and international) and work extended hours if needed.

Must be willing to submit to background check.

Must have work authorization to work in the United States.

Must be 18 years or older.

Must be willing to work in Culver City, CA.

Interested candidates must submit a resume/CV online to be considered.

Desired Characteristics:

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Excellent communication skills, written / verbal, and ability to interact with employees at all levels, including upper management.

Passionate about original programming with a keen interest in building and refining new business models.

Robust understanding of payroll process, union labor agreements and tax requirements.

Proven ability to lead and manage teams of 3+ employees.

Candidates are required to be highly analytical, as well as strong effective communicators.

High aptitude and enthusiasm for complex problem solving and analysis utilizing financial applications, including great Excel skills.

He/she must thrive in a fast-paced environment, possess a high level of academic curiosity, focus on generating results and exhibit the highest personal and professional standards of integrity and ethics.

Digital filing, data entry, processing paperwork, liaison between accounting dept and crew

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Familiar with Excel, Adobe, Docusign,  EP SmartAccounting

Payroll accountant will process cast, crew, and BG payroll.  All unions covered (WGA, DGA, SAG, IATSE, Teamsters).

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Production is using GreenSlate, and we'll need someone with prior experience using this software.

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This is not a remote job.  Office is in Burbank.

Matching & processing  POs to Invoices on daily basis

Processing Petty Cash Reimbursements

Obtaining appropriate approvals on all invoices

Manage outstanding PO's in Smart PO

Send out Credit Letters

Must possess the following but not limited to:

-EP V5, SmartStart and SmartTime

• Experience processing Crew, SAG, and Extras

-Comfortable communicating with the crew

-Comfortable in a fast paced environment

-Ability to multi-task

Must be on-site, bondable, responsible, and enjoyable to work with.

Duties includes extras processing under the supervision of the Payroll Accountant, digitally filing, data entry, and acting as the prime liaison between the Accounting Dept and the crew as the rest of us are remote.  

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Starts Monday, February 24th and wraps in approximately early April.

Entering transactions, reconciling accounts, generating payroll reports, organizing transaction backup, completing tax incentive audits, liaising with state auditors or CPA's, prepping 1099 runs

Assisting Payroll Accountants with Data Entry, Email Communications, Digital Filing, Digital Approvals and Extras Processing. 

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Start Date is TBD Late February/Early March 2025

• Previous experience as an Accounting Clerk or in a similar administrative or accounting role.
• Proficiency with Box,  Scenechronize or similar digital filing systems.
• Experience with digital accounting workflow.
• Strong attention to detail, with the ability to maintain accuracy and organization.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Ability to work independently, prioritize tasks, and manage time effectively.

Digital Filing, Maintenance of AP inbox, and duties as assigned.

Cashet, AP, POs and duties as assigned.

Cashet, AP, POs and duties as assigned.

Key Responsibilities:

Assist the Financial Operations Specialist in day-to-day tasks.

Ensure accurate and timely recording of payments for ACH/checks.

Review and process reports, enter into systems, and file accurately. 

Maintain client-facing electronic documents on Google Drive, ensuring they are up to date, organized, and accurate.

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Required Skills and Qualifications:

Proficient in Excel and Google Sheets.

Familiarity with Dropbox for document management.

Solid understanding of general accounting principles.

Degree, certification, or equivalent experience in Accounting preferred.

Exceptional attention to detail with a strong focus on accuracy.

Ability to effectively multitask, prioritize tasks, and meet deadlines.

Strong time management skills, with the ability to remain calm under pressure.

Confidentiality and discretion is a must - we work on secret projects and an NDA is required.

Must have unrestricted work authorization to work in the United States.

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About Us:

Variance Films puts the best movies from around the world into movie theaters, and we do it with style. You’ll be joining a small (<10 people), industry-leading team at one of Fast Company’s 10 Most Innovative Companies of 2023 in Film and TV. 

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ADDITIONAL NOTICES

Variance values diversity and provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner, or other legally protected status. Variance is committed to a diverse workforce and is an affirmative action employer. 

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We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please make a note in your application to request an accommodation.

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Variance does not work with third-party staffing services or placement organizations, please do not contact us or reply to this posting if you are not the applicant.

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PAY TRANSPARENCY NOTICE

Determining compensation for this role depends on a wide array of factors including but not limited to skill sets, experience, training, location, and other business and organizational needs. Variance believes that the listed salary range reasonably estimates the base compensation for an individual hired into this position in locations that require salary range disclosures.

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How to Apply:

Please send your resume and a brief cover letter explaining your qualifications and interest in the role to jobs@variancefilms.com.

Digital Filing

AP email 

Invoice intake and distribution

Vendor entry

Support in a variety of AP tasks: digital filing, pulling in purchase orders, p-card envelopes, entering invoices, distribution changes, general overflow from 2nds as appropriate

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Support in a variety of Payroll tasks: digital filing, invoice entry, assist with extras paperwork, i-9 verifications

• Monitor emails

• Answering the phone 

• Digital onboarding start paperwork  

•      Digital Filing

• Vendor/CashetPay Setup

• Efficient in Excel, Word, Adobe  

• Team inbox management

Must be organized, detail oriented and should have experience working on big budget episodic TV projects.   Must know Smart Start and have experience processing TC's through the edit process.  Working in Showbiz, Smart Accounting, EMS, and Everyset a plus.

-Support VFX Producer & department in-person 

-Manage day-to-day office account tasks for VFX department: PO's, paperwork routing, invoice processing...possible accounting software data entry + payroll processing for the department.

-Reconcile VFX gross and incentive numbers reported in VFX database to production cost report. 

-Manage VFX vendor payment schedules, change orders, and invoicing to bridge the gap between VFX & Accounting teams.

Responsibilities: 

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• Manage all stages of onboarding for freelance Accounting teams on platforms such as payroll accounting databases, digital solutions, and banking.

• Manage Accounting team transitions from both Prep to Production and Production to Wrap.

• Collect and prepare weekly funding requests for approval.

• Collaborate with an external auditor to perform compliance audits during the lifecycle of a project.

• Manage department’s archival process of all pertinent financial documentation and manage collection of approved templates.

• Oversee projects in Prep/Post and ensure timely deliveries of cost reporting packages.

• Serve as a conduit between freelance Accounting teams and internal Corporate Finance executives.

• Provide support to Production Finance Executive on special projects, as required.

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Basic Qualifications: 

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• Candidates must have 3+ years of direct experience in Production Finance and/or Production Accounting.

• Knowledge of union agreements and payroll preferred.

• Strong computer skills and proficiency with all Production Accounting/Payroll software, Excel (Pivot tables), Cashet Cards, and SAP

• Diplomacy, discretion, confidentiality, versatility, and reliability are required.

• Must be flexible and have the ability to work well as part of a team.

• Must have excellent organizational skills and the ability to work in a fast-paced environment and with all levels of personnel.

Software: Smart Accounting

Starts: March 

Wrap: June 

Rate is $2000-$3000/week depending on experience.

Location is Burbank, CA and Foreign Travel.

NON UNION

Please forward resumes to: alyssa.colby@wbd.com

• A minimum of a Bachelor’s degree in Accounting, Finance or related field.

• 10 Years of related accounting experience with 3 years of hands-on management experience including hiring, training and developing a highly engaged service-oriented team.

• Thorough understanding of GAAP accounting and bookkeeping practices.

• Expert proficiency in Excel.

• Capacity and commitment to work Monday through Friday, during traditional daytime business hours supporting clients and team members.

• Commitment to consistently follow established Prod Co Accountants’ policies and procedures while holding team members accountable to do the same.

• Quickbooks Online proficiency.

• Confidence in learning and embracing new technology.

• Ability to communicate clearly and professionally, both orally and in writing.

• Commitment to maintain the highest level of confidentiality while working with client data.

• Good listener! --THIS is a biggie

• A dedicated office space that has a reliable, high-speed internet connection.

• Willingness to commit to an exclusive working relationship

• Previous experience with multiple clients at an accounting firm not required, but a massive plus!

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We are looking for a Unicorn.  A business athlete who can absorb and represent our Values, Vision and Mission to the world:

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https://bit.ly/PCAValuesVisionMission

Software dependent on what specific client is using

Work alongside the Production Controller.

Lead a team of assistant accountants and clerks.

Ensure all records properly input into Smart Accounting.

Utilize Cashet, DPO, and Smart Accounting systems.

Work with department coordinators to train and ensure POs, Invoices are properly submitted.

Assist with Hot Costs and Cost Reporting as available and time permitting.

• Lead and mentor a team of payroll professionals, ensuring adherence to company policies and payroll best practices.

• Oversee staff development, performance reviews, and continuous training to improve payroll accuracy and compliance.

• Ensure compliance with complex payroll regulations related to entertainment labor laws, guild agreements (SAG-AFTRA, DGA, WGA, IATSE, etc., and state and federal tax laws.

• Manage payroll for multiple jurisdictions and locations.

• Oversee the accurate and timely processing of payroll for cast, crew, and production employees, including union and non-union workers.

• Ensure adherence to all applicable laws, including tax withholdings, deductions and benefits.

• Provide detailed payroll reports.

• Oversee union compliance reporting and respond to audits and inquiries from regulatory agencies.

• Maintain up-to-date knowledge of changes in labor laws, union contracts, and industry standards.

• Identify opportunities for process improvements, leveraging technology to enhance efficiency in payroll operations.

• Oversee the implementation of payroll systems and software updates, ensuring team is well-trained in new tools and technologies.

• Collaborate with IT and development teams to enhance functionality and resolve system issues.

• Serve as an entertainment payroll SME for software development and payroll processes and procedures.

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• Minimum of 5 – 7 years of experience in payroll within the entertainment industry.

• Strong knowledge of entertainment industry payroll practices, union agreements, and applicable labor laws.

• In-depth knowledge of guild and union rules (SAG-AFTRA, DGA, WGA, IATSE, etc.)

• Proficiency with payroll software (e.g., Entertainment Partners, Cast & Crew, Greenslate, etc.) and accounting systems.

• Excellent leadership and team management skills, with a proven track record of improving operational processes.

• Strong understanding of tax laws, wage and hour laws, and payroll best practices.

• Ability to multi-task and work in a fast-paced, deadline-driven environment with attention to detail and accuracy.

• Experience with process automation and payroll technology solutions.

• Strong analytical, problem-solving, and decision-making skills.

• Ability to efficiently organize work activities to meet daily and weekly deadlines.

• Good communication skills and ability to work effectively in a team environment.

• Intermediate to strong skills in MS Office, including Excel and Outlook

Time management 

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Excellent analytical and organizational skills. 

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Proficient in clear oral and written communication, fostering collaboration across organizational levels, global offices, and worldwide time zones. 

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Decision-making skills. 

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Ability to multi-task with a strong attention to detail. 

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Great communication skills and ability to work effectively in a team environment. 

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Adept at proactively navigating change and driving creative solutions. 

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Strong attention to detail.

Prepare annual tax return

-Digital Filing

-I-9 verifying 

-Calling and emailing crew to request documentation

-Organizing folders and optimizing our workflow

-Auditing files to ensure completeness 

-Possibility of processing background payroll depending on workload and experience

-Onboard and process Crew startwork via Greenslate

-Process crew timecards/payroll via GreenSlate weekly for on time payment

-Compare crew timecards to Production Report to report discrepancies and for accuracy

​-Process Above-the-Line startwork/timecards via GreenSlate weekly for on time payment

-Process SAG payroll weekly: startwork and timecards with the Exhibit G's 

-Route startwork/timecard/edit approvals to Production Accountant and UPM

-Post Payroll Invoices within GreenSlate to AP 

-Organize payroll files within Dropbox

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*Must be proficient with SAG, DGA and IATSE

• Create Chart of Accounts in Quick Books from Excel file exported from MMB (as Expenses). Primarily only need COA that were used in budget so minimal lines.
• Upload Bank transactions (around 300 total, already coded to budget and exported from Bank)
• Upload/Input Payroll information from Wrapbook exports (Was only 3 weeks of payroll total)
• Assist with Reconciliation to start

-Onboarding

-Verifying I-9's

-Processing union & non-union payroll

-Processing extras payroll

• Minimum of 5 years experience at a production company, or animation studio preferred

• Computer proficiency in: QuickBooks Online, Excel for corporate accounting, Smart Accounting, Movie Magic Budgeting 

• Ability to effectively multi-task and manage multiple projects at once 

• Effective communicator with a positive attitude. 

• Proficiency in union payroll IATSE/Animation Guild Local 839 and SAG-AFTRA) required. 

• Detail-oriented, organized, and self-motivated. Results-driven.

• Excellent time management, organizational, and interpersonal skills.

• Attention to detail, accuracy, and organizational skills

• Minimum of 5 years experience at a production company, or animation studio preferred

• Computer proficiency in: QuickBooks Online, Excel for corporate accounting, Smart Accounting, Movie Magic Budgeting 

• Ability to effectively multi-task and manage multiple projects at once 

• Effective communicator with a positive attitude. 

• Knowledge of GAAP compliance for financial accounting; 

• Creative and levelheaded problem solver.

• Excellent written, verbal, and interpersonal communication skills. 

• High levels of integrity and discretion in handling confidential information. 

• Detail-oriented, organized, and self-motivated. Results-driven.

• Excellent time management, organizational, and interpersonal skills.

Digital Filing. 

Processing Start Work

Distribution of Payroll

Answering calls

Processing Background

Greenslate crew start work processing

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Greenslate crew time card processing 

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SAG payroll set up, timecard processing, verifying Ex Gs

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Crew timecard verification and discrepancy notification, verifying Production Report

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Facilitating start work approvals, crew timecard approvals and payroll invoice approvals from Production Management

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Providing Production Accountant payroll edits to approve before posting approved invoices 

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Downloading and organizing payroll records in Google Drive

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Must be experienced with SAG, DGA and IATSE payroll and be able to parse our specific contracts and payroll edits to ensure correct fringe rates are paid

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Familiarity with paying child performers is appreciated

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Looking for a warm personality and "on top of it" attitude to match our team's vibe. If this project works out, we will definitely work with you again.

Use Movie Magic 10 to create detailed show budgets.  Keep up to date on production incentive details worldwide in order to accurately apply them to the budgets.  Apply knowledge of U.S and Canadian union contracts and track any contract changes as they occur.  Apply knowledge of union and payroll fringe and track as they occur.  Must work quickly and accurately.  Key Production Accountant experience preferred.

Digital Onboarding

Process timecards on SmartTime

Manage payroll for BTL departments

Processing Payroll, Entering Po & Cost Reporting

Duties may include:

-Support Accounting dept at large

-Assist 1st Assistant with Accounts Payable duties

-Assist Payroll Accountant with Payroll duties

-Digital filing

Duties may include:

-Assisting Payroll accountant with start forms, verifying I-9's, processing payroll

-Processing Extras payroll, including checking edits

-Interfacing with crew members

Duties may include:

-Cashet p-card reconciliations

-Coding/Entering A/P, POs, pcard envelopes

-Interfacing with crew members

Issue cost reports

track cash 

oversee Cashet

oversee payroll

experience with SmartStart

• Must be on-site in Pittsburgh, PA. Local preferred, but willing to accept distant hires. 
• Must be familiar with Showbiz (SAG only), SmartTime, SmartStart, SmartAccounting
• Strong leadership skills; previous team management experience required. 
• Ability to work under tight deadlines as required by weekly payroll. 
• Eloquent communicator, both written and verbal. 
• Must be able to interpret union contracts and be familiar with SAG, IBT, IATSE, WGA, DGA and non-union payroll. 
• Ability to manage team independently, while reporting to key stakeholders within Production and Finance. 

-Union position: Must be 871 or 161

BASIC REQUIREMENTS

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• Accounting background including knowledge of trial balance, financials, general ledger entries and bank reconciliations required.

• Knowledge of production accounting software like Entertainment Partners or Cast and Crew.  

• Minimum 2 years’ production accounting, film/TV finance experience (TV or Film and/or accounting in the film industry) or accounting experience.  

• Minimum 2 years financial audit experience.

• Familiarity with guild rules, production payroll and using production payroll rate sheets  with respect to made for Basic Cable television movies. SAG-AFTRA, WGA, WGC, DGA, DGC, UPCP/ACTRA desired.

• Microsoft Office Suite experience.

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OTHER REQUIREMENTS

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• Bachelor's degree, preferably in Finance, Accounting, Business/Econ.

• Attention to detail, desire for accuracy, and a sense of urgency.

• Excellent verbal and written communication skills.  

• Advanced Excel skills and intermediate skills in all other Microsoft Office Suite applications.

• Strong willingness to learn and be a great team player.  

• Strong analytical skills with an ability to find solutions and setting up check points for verification of accuracy of work performed.  

• Proficiency with Movie Magic Budgeting desired.

• Viso or familiarity with similar process software desired.

• Ingest wrap folders and expenses provided by freelancers, analyze costs and expenditures, and create cost reports with producers and report to EPs with company-level rundowns
• Work with production to gather and maintain appropriate start paperwork, deal memos, contracts and timesheets for processing 
• Manage production p-cards and A/P processes 
• Reconcile and analyze balance sheet accounts 
• Assist with financial month end close and daily accounting activity on tight deadlines 
• Review/audit expense reports ensuring compliance with labor laws and company policies 
• Compile reports for production company audits and project reconciliations
• Preparation of ad hoc production company financial analysis (on a per project basis) as requested by management

Support operational television audits and facilitate industry payroll audits (SAG, DGA, WGA, and IATSE). This involves retrieving audit requests, researching, and responding to audit findings.

Prepare, maintain and review audit files, including retrieving backup from production document systems. 

Maintain and update the operational audit manual, exhibits, and forms as needed.

Support the Audit Director in interactions with freelance production staff and studio Finance Executives. 

Maintain and update the Television Production Finance policies and procedures. 

Handle ad hoc projects to support legal, tax, and labor departments with production-related claims. Also, assist the analytics and reporting team in preparing analysis for Labor Relations during union negotiations.

Collaborate with Production Finance, internal teams (e.g., Labor Relations, IT, Production Accounting, etc.), and external vendors (e.g., Payroll Companies, 3rd Party Auditors, etc.).

Review union contracts to ensure compliance with all relevant terms.

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Technical Skills:

Microsoft Office (Excel, PowerBi, CE Dynamics 365, Word, PowerPoint)

Advanced experience with Excel 

Data analysis functions including VLOOKUP, XLOOKUP, INDEX and MATCH, SUMIFS, COUNTIFS 

Pivot Tables 

Data Validation and formatting

Intermediate/Advanced knowledge of Global Vista, Smart Accounting, Movie Magic, PSL, and other Smart products.

SAP S4P financial system experience is preferred.

Document management using different systems and tracking/documentation skills to maintain an audit trail.

Basic Qualifications:

Bachelor’s degree in accounting, finance, or business administration.

Minimum 3 years of external and/or Internal auditing experience.

Strong knowledge of production accounting principles and processes.

Entertainment industry experience preferred.

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Desired Characteristics:

Strong communication skills (written/verbal) and ability to interact with employees at all levels, including upper management.

Robust understanding of payroll processes and union labor agreements.

Excellent analytical and organizational skills

Ability to work in a fast-paced environment, prioritize work, and remain detail-oriented.

High aptitude and enthusiasm for complex problem-solving and analysis.

Solid understanding of Current WGA contribution rates.  Audit experience a plus.  5+ years of entertainment guild accounting experience.

Cast and crew payroll using media services. 2 weeks prep, 4.2 weeks shoot. Wrap 2 weeks.

Responsibilities: 

• Support operational television audits and facilitate industry payroll audits (SAG, DGA, WGA, and IATSE). This involves retrieving audit requests, researching, and responding to audit findings.
• Prepare, maintain and review audit files, including retrieving backup from production document systems. 
• Maintain and update the operational audit manual, exhibits, and forms as needed.
• Support the Audit Director in interactions with freelance production staff and studio Finance Executives. 
• Maintain and update the Television Production Finance policies and procedures. 
• Handle ad hoc projects to support legal, tax, and labor departments with production-related claims. Also, assist the analytics and reporting team in preparing analysis for Labor Relations during union negotiations.
• Collaborate with Production Finance, internal teams (e.g., Labor Relations, IT, Production Accounting, etc.), and external vendors (e.g., Payroll Companies, 3rd Party Auditors, etc.).
• Review union contracts to ensure compliance with all relevant terms.

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Technical Skills:

• Microsoft Office (Excel, PowerBi, CE Dynamics 365, Word, PowerPoint)
• Advanced experience with Excel 
• Data analysis functions including VLOOKUP, XLOOKUP, INDEX and MATCH, SUMIFS, COUNTIFS 
• Pivot Tables 
• Data Validation and formatting
• Intermediate/Advanced knowledge of Global Vista, Smart Accounting, Movie Magic, PSL, and other Smart products.
• SAP S4P financial system experience is preferred.
• Document management using different systems and tracking/documentation skills to maintain an audit trail.

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Basic Qualifications:

• Bachelor’s degree in accounting, finance, or business administration.
• Minimum 3 years of external and/or Internal auditing experience.
• Strong knowledge of production accounting principles and processes.
• Entertainment industry experience preferred.

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Desired Characteristics:

• Strong communication skills (written/verbal) and ability to interact with employees at all levels, including upper management.
• Robust understanding of payroll processes and union labor agreements.
• Excellent analytical and organizational skills
• Ability to work in a fast-paced environment, prioritize work, and remain detail-oriented.
• High aptitude and enthusiasm for complex problem-solving and analysis.

• Data Entry
• Making sure all approvals, and all data is gathered for  payment process. 
• Scanning invoices, payroll files to Key and Payroll accountant. 
• Assisting folks in the office with Accounting related matters.
• Helping Production Office when necessary.

Responsibilities

• Collaborate with the VP of Production and Senior Producer to create, track, and manage production budgets
• Develop and maintain financial reports, including cost tracking and forecasting
• Track and report invoices, internal costs, and outgoing expenses
• Develop and implement processes to streamline the gathering and analysis of financial

data, improving overall reporting efficiency

• Address and report cost overages and any financial impacts due to production changes
• Manage and process Change Orders related to production finances
• Request, analyze, and negotiate bids and contracts from vendors, ensuring accurate

financial terms

• Ensure timely payments to vendors, contractors, and crew
• Maintain financial records and ensure compliance with company policies
• Approve vendor cost overages and manage contract financials
• Build and maintain positive financial relationships with clients and vendors Required Qualifications
• 3+ years of experience in production accounting, entertainment, gaming, or a related industry
• Proven experience creating and managing production budgets, cost reports, and schedules
• Ability to manage multiple financial tasks simultaneously
• Strong communication skills (Slack, email, face-to-face)
• Commitment to accuracy, financial analysis, and process improvement

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Desired Qualifications

• Background in Production Accounting
• Client management experience
• Familiarity with scripted productions
• Experience working with international vendors
• Experience in the animation and/or VR space

Movie Magic Budgeting, Hot Costs and Cost Reporting

-Process SAG, ATL, production staff, and NU payroll

-Primarily SAG-heavy with some pay authorizations; payment schedules are pre-established

-Communicate with key accountant, controller, production supervisor, and UPM for approvals

-Coordinate with other departments as needed to facilitate payroll processing

Software:

• EP Payroll
• Smart Accounting
• SmartStart / Smart Time 
• Scenechronize

Software:

• MovieMagic
• Smart Accounting / Smart PO
• SmartStart / Smart Time 
• Scenechronize
• CASHet PCards
• CASHetPay

Supervises a Senior Production Financial Analyst, Post Production Finance

Work with Vice President Post Production Finance, Post Production & VFX Executives, Post Supervisors and VFX Producers to prepare post/VFX budgets and cash flows and determine foreign currency needs for assigned shows

Manages and trains freelance post production accountants

Work directly with Production Finance Execs to oversee all financial aspects of assigned projects; act as lead in managing lower budget projects

Work with budgeting department and Studio Executives to prepare Dailies, Post & VFX budgets 

Review weekly Cost Report EFC’s for accuracy, providing coverage of concerns to the VP, Post Production Finance and Production, VFX and Post Production Executives 

Estimates/tracks post production and VFX film costs/potentials/cash flows/incentives

Ensure all show related information, including EFCs and tax incentive estimates, are accurately reported and maintained in the Production Finance reporting database

Review production budgets, cash flow, funding requests and weekly closing reports for completeness and accuracy; identify and escalate any anomalies to the Production Finance Executive

Lead film production audits on location along with other Production Finance team members

Oversee incentive audits, incentive deliverables, tracking and collection of incentives 

Manage production cash flow reporting, including forecast, actuals and plan, for all feature projects; analyze and review variances and variance explanations for reasonableness

Manage quarterly studio reporting deliverables, including EFCs, tax credits and trial balances

Work with the Production Finance Execs and Production Tax team on status and timing of tax incentives, review tax incentive estimates and analyze changes for reasonableness

Identify process improvement opportunities with focus on driving efficiency, transparency and collaboration across the studio

Manage special projects and ad-hoc reports as needed

Varied, but will include importing PO’s from DPO to PSL, matching invoices to PO’s, tracking PO activity and ensuring PO’s are accurately reflected in PSL, obtaining digital approvals, processing CASHet envelopes, comfortable working with and obtaining needed information from HOD’s and department personnel, able to work fast, efficiently, and mostly, effectively. Comfortable in a fully digital workflow, keeping all work on a cloud-based shared drive, and highly organized.

Responsibilities include:

Payroll Processing - Staff & Freelance 

Accounts Receivables - Invoicing and Collections

Accounts Payables - Vendor Payments, ACH, Wire Transfers

Journal Entries

Monthly Bank Reconciliations

Insurance Reconciliations / Audits

Account Analysis 

Financial Reports

Cashflow Report/Forecasting

Month and Year End Reports 

1099 Reports

Year End Tax Preparation (working with our CPA)

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Qualifications:

Ideal candidate must have strong communication, organization and analytical skills

8+ years bookkeeping experience

Proficiency in Quickbooks Online and MS Office

BA/BS degree in Accounting / Finance

Tech Proficient - digital file organization, tracking and documentation, video calls, Slack communication

Entertainment industry experience a plus

Process AP & Cashet

Manage Digital Work Flow

Set Vendor Accounts

Key Responsibilities:

Assist the Financial Operations Specialist in day-to-day tasks.

Ensure accurate and timely recording of payments for ACH/checks.

Review and process reports, enter into systems, and file accurately. 

Maintain client-facing electronic documents on Google Drive, ensuring they are up to date, organized, and accurate.

This is a non-union position.

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Required Skills and Qualifications:

Proficient in Excel and Google Sheets.

Familiarity with Dropbox for document management.

Solid understanding of general accounting principles.

Degree, certification, or equivalent experience in Accounting preferred.

Exceptional attention to detail with a strong focus on accuracy.

Ability to effectively multitask, prioritize tasks, and meet deadlines.

Strong time management skills, with the ability to remain calm under pressure.

Confidentiality and discretion is a must - we work on secret projects and an NDA is required.

Must have unrestricted work authorization to work in the United States.

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ADDITIONAL NOTICES 

Variance values diversity and provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner, or other legally protected status. Variance is committed to a diverse workforce and is an affirmative action employer. 

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We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please make a note in your application to request an accommodation.

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Variance does not work with third-party staffing services or placement organizations, please do not contact us or reply to this posting if you are not the applicant.

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PAY TRANSPARENCY NOTICE

Determining compensation for this role depends on a wide array of factors including but not limited to skill sets, experience, training, location, and other business and organizational needs. Variance believes that the listed salary range reasonably estimates the base compensation for an individual hired into this position in locations that require salary range disclosures.

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How to Apply:

Please send your resume and a brief cover letter explaining your qualifications and interest in the role to jobs@variancefilms.com.

• Manage American Express Small Business accounts

• Manage Ramp Visa accounts for Freelance Crews

• Monitor Amex & Visa accounts

• Manage and investigate disputed Amex & Ramp transactions

• Conduct credit card reconciliations and monthly AP posting

• Ensure accuracy of project coding at wrap with freelance production teams

• Review, approve and deposit Job Petty Cash

• Maintain communications with freelance production teams in support of Controller

• Post journal entries for internal job costs weekly to General Ledger

• Assist accounting staff with miscellaneous audits

• Associates or Bachelor’s Degree preferred

• Excellent analytical, problem solving and decision making skills

• Excellent data entry skills

• Advanced Excel Skills

• Solid knowledge of basic bookkeeping

• Effective organizational, stress and time management skills

• Ability to adapt to new accounting software

• Ability to communicate clear and pleasant with customers

• Ability to work independently or as a team member

• Demonstrates a sense of urgency and ability to meet deadlines

• Experience with auditing cost-plus commercial jobs