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Bringing a film to life is a complex process requiring expertise in various topics.
Filmmakers must wear multiple hats to go from development to delivery. This can be daunting, especially for first-time filmmakers who don’t have experience navigating the industry. Luckily, you can hire a film consultant to help with the creative and logistical challenges of creating a film.
In this article, we’ll discuss the many benefits of hiring a film consultant and the best ways to find one that fits your needs.
Before we get started, check out our free Consultant Agreement template. Filmmakers can use this template as a foundation for a successful working relationship with a film or creative consultant.
Consultants come in a variety of shapes and sizes because they are hired for the expertise in a particular niche. As a filmmaker, you must determine what areas you need help with first to hire the right consultant.
If you need help with development you might need to hire a writing consultant. But if you need help with production accounting, you will need to consult with someone who has experience in that field.
Here are some of the different ways in which consultants can elevate your project!
A creative consultant's most important role is to provide creative support during the development phase. Their goal is to review the script and pitch materials to ensure the package is compelling for investors and audiences alike. They can also provide support to flesh out the characters, narrative structure, pacing, and dialogue.
Usually, they will review the outline, treatment, or script and provide critical feedback to help you refine the story and ensure it resonates with the target audience. Be ready for some constructive criticism, as a consultant’s job is to identify areas that need improvement.
An experienced outsider’s perspective can also be beneficial. They might offer insights the writer may have missed because they are too close to the project.
For films that require specific knowledge, whether historical, linguistic, scientific, technical, legal, or cultural, a consultant’s expertise is crucial to maintaining accuracy and authenticity.
If you are developing a film set in ancient Rome, the costumes, props, and set design must be accurate to that period. Therefore, it is essential to hire a historical consultant for films set in specific periods of history. No matter how much research you do, you cannot compete with a scholar who has dedicated their life to studying a particular topic.
In fact, it’s very common to hire a consultant to fact-check and verify that the film accurately depicts the chosen subject matter. For example, physicist Kip Throne was a scientific consultant on Christopher Nolan’s Interstellar and rooted the science fiction elements in real science.
Effective production planning is essential for a smooth production phase. A consultant’s experience can be invaluable because they can identify common pitfalls and help you avoid them. A creative consultant with a production background can also help you scout locations, manage logistics, schedule shoots, budget effectively, and more.
Every production will have its own unique challenges, and sometimes filmmakers are not equipped with the information to make the best decisions. In this scenario, a film consultant’s experience and connections can help you run a smoother and more efficient production. Ideally, the consultant’s input will enable the production to be completed on time and under budget.
First-time filmmakers need to be made aware of certain production lingo or workflow. A consultant can provide valuable training to the cast and crew, helping them prepare for their responsibilities on set.
In fact, many organizations provide workshops and mentorship opportunities for writers, directors, and producers. Working with a consultant and training beforehand allows you to understand your role and perform more effectively on set.
An often overlooked part of film production is navigating the legal and regulatory landscape. Projects need to meet certain industry compliance requirements, secure necessary rights and permissions, and manage potential risks that could negatively impact production.
A lot of paperwork must be reviewed and signed before filmmakers can step on set. A compliance consultant can properly guide you through the complex legal and regulatory requirements. This also ensures that you are protected from any unforeseen circumstances that could halt production.
One of the biggest reasons to hire a film consultant is to fill gaps in your own knowledge. A consultant with a proven track record of working in the entertainment industry can be a valuable asset. They can be particularly helpful when it comes to understanding the market dynamics or developing a distribution strategy.
A seasoned creative consultant can help you choose the pathway that maximizes the impact of your film. Their experience within the industry gives you an upper hand when it comes to evaluating offers during development or pre-production. Additionally, consultants can help you navigate the complexities of film distribution by creating a marketing plan that gives your film the best chance of success.
Decision making is a big part of filmmaking. In particular, you will have to make many hard decisions during the development and distribution phases. Technical consultants can provide valuable market research and data analysis, helping you make informed decisions throughout the filmmaking process.
Data analysis based on the cast, crew, studio, or genre can give you insights into how your film might perform in the market. This data removes the guesswork and allows you to tailor your development or distribution strategy to stand out in a saturated market.
Consulting for film is a niche, so finding the right person is critical for success. Here are some ways to find a consultant that fits your project’s needs.
Research is essential to finding the right consultant. Identify experts in the field related to your subject matter or production niche. For example, if your film focuses on a specific historical event, contact authors, journalists, or thought leaders who specialize in that area of study. These experts can provide insights that are not easily accessible elsewhere.
Start by exploring online directories such as ProductionHUB, IMDBPro, Mandy.com, and Stage 32, to name a few. You can specify your search criteria on these platforms by specialty, location, and experience. These platforms are a great way to find and contact professionals whose expertise in film can add value to your project.
Creative consulting firms specializing in specific film niches can be another excellent resource. These firms offer a wide range of services in film finance, marketing, script development, and much more.
When scouting creative consultants, finding someone with experience in your film’s genre or niche is key. So, look for case studies on their website detailing their previous work and use that as a roadmap for your project.
In the digital age, social media platforms are a great way to find and connect with industry professionals who have a track record in film consulting.
LinkedIn, in particular, is useful for contacting and networking with industry professionals. There are also numerous Facebook groups dedicated to filmmakers, which can be an excellent tool for researching potential consultants to engage with.
For additional research, you can use Reddit to seek advice from other filmmakers who have worked with consultants before. To get started, check out our curated list of the best filmmaking subreddits.
In the entertainment industry, you are only as strong as your network. So be sure to leverage your industry connections and get referrals from filmmakers who have worked with creative consultants before.
Attend film festivals, film markets, and networking events to grow your network. These events are a great way to connect with like-minded professionals who offer film consulting services.
If you feel intimidated by networking, check out our guide to networking in the film industry to ease your worries.
For younger filmmakers, universities are a great way to find mentors who can guide you through the intricacies of the industry.
Similarly, academic institutions can be a great place to start if you are seeking historical, scientific, or technical consultants. Professors and faculty members specializing in certain fields, such as history or cultural studies, can contribute valuable insight you can't find elsewhere.
On the other hand, if you are looking for film-specific consulting services, research centers, such as NYU’s Cinema Research Institute, can also provide guidance based on the latest industry trends.
Industry-centric associations are great resources for scouting production consultants. Organizations such as the Directors Guild of America or the Writers Guide of America have their own directories and provide referrals. This ensures that the film consultants you engage with are qualified and experienced.
If you are shooting out of state or country, consider contacting local film commissions and offices. These organizations maintain directories of professionals who understand the local production workflow and can help you tackle production in that location.
Choosing the right film consultant involves evaluating several key factors. As you begin this process, keep in mind that the consultant you hire must align with your project’s needs. Here are some points to consider:
Always prioritize consultants with a proven track record in the film’s genre, subject matter, or production challenges. In most cases, you will need their expertise on a particular challenge, such as historical accuracy or virtual production. Review their past work and references to verify if they have a proven track record.
Additionally, filmmakers should make special note of any biases or conflicts of interest the consultant may have. Make sure that they are not too close to the subject matter and can still provide a balanced perspective. Their input should serve the film's best interests, not further their own agenda.
Effective communication is vital when collaborating with creative consultants.
They should be able to clearly convey ideas without being dismissive or judgmental. Additionally, film consulting requires someone who can seamlessly integrate into your crew and contribute positively to the creative process. Ideally, you want someone who can help you achieve your goals without compromising your creative vision.
Film production runs on a tight schedule, so your consultant needs to be available and adaptable to properly advise you through each step of the production process.
Beware of high-profile creative consultants who are attached to multiple projects at the same time. Often, they are spread thin and won’t be able to give your project the attention it deserves. NFL legend Bill Parcells once said that “availability is the best ability" so finding a consultant who can devote enough time to your project is crucial.
Finally, you must consider the film consulting fees in relation to your budget. Make sure to determine an amount before engaging with a consultant. Ensure that their expertise justifies the cost and discuss the payment structure (more on this below!) upfront to avoid any surprises down the road.
Once you’ve found the right consultant, you must establish a transparent and collaborative relationship. This requires thoughtful planning and clear communication.
Here are some tips to build a productive partnership with a film consultant.
Start by establishing specific goals and objectives at the start of the film consulting process. This includes outlining their responsibilities, calendar, and deliverables. It’s important to ensure everyone is aligned regarding the project’s goals.
Key Performance Indicators (KPIs) are a great way to do this. This management tool helps you set objectives and track progress as time goes on. A well-defined scope of work also prevents any confusion and keeps the project on track.
On that note, managing and setting realistic goals is equally important. Understand the consultant’s skill set and limitations before hiring them to avoid any misunderstandings. Setting reasonable expectations is essential for smooth collaboration and leads to more satisfying results.
Filmmaking can be stressful and overwhelming. It’s common for communication channels to break down as you juggle multiple tasks.
To avoid such a scenario, designate a primary point of contact with the consultant to streamline communication. Schedule weekly meetings with them to keep everyone on the same page.
When it comes to creative consulting, it’s also vital to foster an environment of open and honest communication. The consultant must feel comfortable giving creative feedback without worrying about the filmmaker’s reaction.
Before starting any work, iron out a contract with the consultant. Discuss and agree on a transparent payment structure that works for both parties. Depending on your budget and cash flow, you can choose between a retainer, hourly rate, or flat rate. Clarity in financial matters helps maintain a professional relationship while motivating both parties to put their best foot forward.
Intellectual property is king in the media and entertainment world, so protect your IP when signing with a film consultant. To do so, establish confidentiality clauses in your contract with them to safeguard the project’s sensitive information.
Similarly, clarify ownership of any materials created in collaboration with the consultant. This prevents any disputes and protects you from having your intellectual property stolen.
As mentioned above, use KPIs to regularly monitor the consultant’s contributions. Regular meetings allow you to determine the effectiveness and overall impact of their creative consulting efforts. It also opens up the opportunity to address any concerns and make adjustments before the problem spirals out of control.
The best consultants are often more experienced filmmakers who are just as invested in the project’s success. So make sure to reciprocate and acknowledge their expertise and time. Show your appreciation by recognizing their contributions publicly. This fosters goodwill and strengthens your relationship with them.
After the collaboration is complete, assess the consultant’s effectiveness. You must evaluate if they added value to the project, as this can help improve future collaborations.
A great way to do this is by revisiting the KPIs set at the start of the film consulting process. This allows you to easily check if you met your objectives. The feedback from this review process can also inform your workflow for future projects.
Hiring a film consultant can elevate your project with expert guidance from development to delivery. Working with the right consultant in a collaborative environment is a great way to set up your film for success.
Already have a film consultant in mind? Use Wrapbook’s Consultant Agreement template to solidify your partnership today!
At Wrapbook, we pride ourselves on providing outstanding free resources to producers and their crews, but this post is for informational purposes only as of the date above. The content on our website is not intended to provide and should not be relied on for legal, accounting, or tax advice. You should consult with your own legal, accounting, or tax advisors to determine how this general information may apply to your specific circumstances.
Shiv Rajagopal is a filmmaker based out of Hong Kong & Los Angeles. With a background as a producer of indie films, music videos, and commercials, he writes about the entertainment industry at large. He is also the Co-Founder of Forgotten Films, an indie film company with a slate of films revolving around superheroes from the golden age of comics.
